Ready in 60 Seconds
Fill in vendor details, add your line items with quantities and unit prices, and download a professional PO in under a minute.
Brand color
Pick an accent for the purchase order header and totals.
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Vendor
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| Item / Description | Qty | Unit Price | Amount |
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Why Use My Invoice Generator for Purchase Orders?
100% Free & Private
No account needed. Your vendor data and pricing never leaves your browser - all calculations happen client-side.
Pixel-Perfect PDF
Download a professional PDF purchase order to email to vendors or archive for your accounting records.
Convert to Invoice
Once goods are received, click PURCHASE ORDER and type INVOICE to convert it into a vendor invoice for payment.
150+ Currencies
USD, EUR, GBP, INR, JPY, and over 150 world currencies. Perfect for international procurement.
Custom Logo & Colors
Upload your company logo and set your brand accent color for a professional, consistent look.
When to Use a Purchase Order Template
A purchase order template is used by the buyer before goods or services are delivered. It gives suppliers a formal record of what is being ordered, at what price, and under which terms. Use a PO when your team needs approval workflows, vendor accountability, or a document that the supplier can reference when raising the final invoice. A strong PO reduces ordering mistakes and makes invoice matching much easier later.
Issue Before Delivery
Send the PO before work starts or goods ship so both sides agree on quantities, pricing, and timing up front.
What to Include
Add the vendor, PO number, delivery details, payment terms, ordered items, unit prices, and any approval or shipping notes.
Useful for Matching
When the supplier sends the invoice, the PO number gives your finance team a clean way to match order, delivery, and billing.
Related Guides
Read the Invoicing Guide for downstream billing, and Invoice Payment Terms Explained for clearer purchasing terms.
Frequently Asked Questions
How do I create a purchase order?
Fill in your company details, enter the vendor's information in the "Vendor" field, add the items you're ordering with quantities and unit prices, then click Download PDF. Your professional PO is ready in seconds - completely free.
What should a purchase order include?
A complete PO should include: your company name and address, vendor name and address, a unique PO number, order date, delivery date, itemized list of goods or services with quantities and prices, payment terms, and any special delivery instructions.
What's the difference between a PO and an invoice?
A purchase order is issued by the buyer to authorize a purchase before goods are delivered. An invoice is issued by the seller after delivery, requesting payment. A PO number is often referenced on the corresponding invoice.
Can I add my company logo?
Yes. Click the Add Your Logo area at the top left of the form. We accept PNG, JPG, SVG, and GIF formats. Your logo is stored only in your browser.
What currencies are supported?
My Invoice Generator supports 150+ world currencies including USD, EUR, GBP, CAD, AUD, JPY, INR, and more. Open Settings to choose your currency.
Is my data saved automatically?
Your data is saved locally in your browser (localStorage) and restored on your next visit. Click Save to manually persist the current state. Your data is never sent to any server.